Club Minutes – November 2025

Present: Michael Callaghan, Rob Hanna, Paul Rudenrys, Richard Robertson, Rob McKellar, Mick Dubokovich, Phil Laxton, Andrew Buckley, John Pisani, John Diaz, Colin Faulkner, Jenny Falkner, Paul Riley, Robyn Genero, Mark Clark, Anthony Holland, Lance Robertson, Roger Martin, Mick Lendrum, Chris Tidyman, Colin Sims, Chris Balvern, Graeme Dodge, Kevin Tubb, Kevin Roberts, Rod broadhead, Tony Moses, John Ogden, Jeff Andrews, Dave Henderson, Greg Nelson, Mick Simpson, Andrew Huykioc, David Wilson, Brian De Ridder, G. Smith & Mike Hammond.  Visitors: Ricky Martin, John Begg & Steve Allen.

Apologies: Joe Fishburn, Mal Campbell Esc, Stephen Crooks, Pat Rowley, Clem Flanagan, Zep Dee, Peter White & Paul Hurley.

Meeting Opened: Welcome by Michael Callaghan (President).

Accepted previous meetings minutes: Tony Moses & John Ogden.

President’s Report: Michael Callaghan 

Liability Insurance: Legal advice has been obtained from Talisha Fishburn (Barrister).  

Regular member are free of any liability.

Regular members that organise regular rides with other members are also free of any liability.

Committee members are also liability free if acting prudently & ‘in good faith, however looking into & then not obtaining insurance coverage may be seen as a failure to act prudently. That said the Barrister has recommended the club takes out liability and association insurance. 

The committee has been working hard in the background researching the available options of insurance. 

1. Motorcycling NSW – Prohibitively expensive & their services didn’t really fit out type activities. (More aimed at motorsport activities)

2. Community Underwriting – They declined as their organisation doesn’t focus of motoring clubs.

3. Gallagher’s – This brokerage failed to provide a quote.

4. Marsh – This broker offered a policy from SLE (A division of CHUBB) which covered our needs. Broken Hill, Kiama & Velocette clubs use this policy,

The policy offers: $20 Million of public liability cover & Association insurance.  $5000.00 Excess if a claim is made.

The negative to taking out this cover is the annual membership fee will need to be increased to $50.00 to ensure the club accounts have the funds to cover the additional costs. 

If we agree to implement the insurance we should be back to normal with organised rides

Vote was put to attending members

Yes vote: 41 Hands

No vote: 0 hands

It is agreed unanimously to take out the insurance coverage.

Additional to the insurance coverage the Barrister recommended the following items to reduce liability exposure:

1. Appoint a safety officer. Paul Rudenrys has agreed to take on this role within the club committee until the next AGM. A safety officer will then be elected at the next AGM. 

2. Waivers for membership and noted on the web site.

3. Review process for incidents.

4. Adopt a ride ‘Code of conduct’ for rides will be added.

Ride code of conduct recommendations from Barrister:

1. All riders are expected to ride within their capabilities and obey road rules.

2. Mandatory briefing for group rides.

3. Nominate lead and tail riders. Where possible to have had first aid training

4. If possible, have the route pre ridden to identify hazards.

5. Rest breaks at least every 90 minutes.

6. Less experienced riders should be looked after by more experienced riders.

7. Minimum protective gear consisting of approved helmet, gloves, jacket & boots to be worn.

8. There is zero tolerance for riding while intoxicated by alcohol or non-prescribed drugs.

Christmas party

The Christmas party has been booked at Moss Vale Ex-Services Club for the 7^th December. $10 deposit to reserve your spot. Committee needs your payment no later than the 17^th of November as we need to know numbers to organise the food. Originally, we said the $10 deposit will get you a free beer but due to the latest insurance issues we need to remove that opportunity. If you have an issue with this change Michael will be more than happy to buy you a beer with his own money on the day. 

Payment can be made after the meeting. Please see Rob Hanna. Cash or card is available. 

Otherwise EFT is also available:  BSB 633000

          Account 200265775

Please insert your name in the reference section of the transaction to ensure the treasurer knows who the payment is for.

Secretary’s report: Rob McKellar

Committee meetings will now have minutes recorded. Copies will be uploaded to the club web site in a place close to the monthly meeting minutes. This is in line with the clubs constitution.

Treasurer’s Report: Richard Robertson

Quiet month, reimbursed Mal Campbel for outlay for food for the memorial ride $36.96. There was some new membership payments come in. We are $156.92 ahead of last year.

Old working account: $0.00

New working/ rescue account: $6982.02

Spending account: $341.23

Total cash on hand: $7323.25

Membership Secretary Report: Rob Hannah 

Membership stands at 159. Two new members from last month though awaiting payment. All other members are all paid up. 

New possible members: 

Ricky Martin: Rides XLV750 and has another in bits which was purchased off Mick Wade. 

Steve Allen: Just taken up the sport. Has an 883 Sportster and a Kawasaki Vulcan 650.  

John Begg: Grew up in Canberra and rode dirt bikes in the surrounding pine forests. Now lives in Fitsroy Falls. Rides a 1972 Triumph T100r &  a BMW R1250rs

Webmaster report:  Richard Robertson

Nothing to report

Ride Reports:  

Rod Broadhead rode his Ducati to Toowoomba to see the heritage roses exhibition

Phil Laxton rode to Philip Is and back for the Moto GP via the Snowy’s 

Paul Rudenrys rode to Darwin and back on his Harley Road King. Well done!

Mick Lendrum took a trip to Tassie

Paul Reily took an organised ride down to the snowy’s and discovered no matter how much organising and directing someone will not listen and get lost.

Michael Callaghan took his daughter to the snowy’s for a lovely road trip & discovered the drastic temperature difference between Western Sydney and Thredbo was hyperthermic.

Upcoming Rides:

All organised club rides cancelled until further notice 

New Bikes & Restorations: 

Nothing to report.

Bikes for sale: 

Nothing to report

Other events

One Raceway is holding a show & shine day on the 16^th November. $25 if you want to display your car or bike. Starts 9am.

Vintage Japanese Motorcycle club is holding a national rally happening end of February in the Snowy’s. Location at Jindabyne. Runs for 3 days. Accommodation is at the Station resort. 

John Diaz is planning to attend. See John if you want to join him. 

Paul Reily has asked for interested parties if they would like to do a track day @ Philip Is early next year. Contact Paul if you are interested in attending. M:0455 787 354

Meeting Closed.