Club Minutes – October 2025

 Present: Michael Callaghan, Paul Rudenrys, Richard Robertson, Rob McKellar, Mick Dubokovich, Steve Gee, Phil Laxton, Martin Elferink, Andrew Buckley, Colin Bradley, John Diaz, Andrew Huges, Ian Hamilton, Pat Rowley, Paul Riley, Nick Southall, Robert Milner, John Harris, Lance Robertson, Paul Bruce, Mick Simpson, Chris Maloney, Colin Sims, Joe Fishburn, Chris Balvern, Graeme Dodge, Kevin Tubb, Kevin Roberts, Rod broadhead, Stephen Crooks, John Ogden, Dennis Buys, Dave Henderson, Peter Wark, Neil Toovey, Chris Collins, Roger Mantin, Ben Jensen, Tony Moses & Mike Hannan.  Visitors: Brian De Ridder, Andrea Riviere & Rick Stanton.

Apologies: Rob Hanna, Mal Campbell Esc, John Pisani, Shayne Turner, Clem Flanagan, Zep Dee & Paul Hurley.

Meeting Opened: Welcome by Michael Callaghan (President).

Accepted previous meetings minutes: Tony Moses & Andrew Buckley.

President’s Report: Michael Callaghan 

Liability Insurance: This issue was last looked at by Rod Barret and the committee in 2023. They looked at legislation, assessed the risks and at least 2 members of the club obtained verbal advice from lawyers. It was unanimously decided there was no need for insurance coverage. The reasoning behind this decision in 2023 was because there is protections for members and committees within incorporated club as per the incorporated clubs Act 2009. Additionally, the Civil Liabilities Act 2002 has protections of liability when persons indulge in activities that are risky especially when warned beforehand.

The question has been raised again by committee member Richard Robertson during the last committee meeting. Regardless of the manner it has surfaced it needs to be looked at again and needs to be resolved indefinitely so we can put it to bed. 

Richard Robertson explained to the attending members the reasoning behind bringing this issue up again mainly due to the recent incidents and hospitalisations. Richard also investigated Motorcycling Australia coverage. 

John Ogden spoke of his opinion and read the relevant clause/s of the Act that explains the protections of liability for committee and members of an incorporated club.

Dave Henderson explained that the green slip on his motorcycle registration covered his needs during his recovery.

Paul Reiley spoke about improving club policy of dealing with bad behaviour on rides and documenting reprimand showing the club has been pro active and has evidence in the event of a claim.

Mick Dubokovich spoke of the classic motorcycle clubs in Broken Hill and how they have an affiliation with the Historic Motoring Association and Council of Historic Motor Clubs. Mick also explained one of the clubs which has 80 members only pays $1100 per annum and a small dollar figure per member. It was also noted that liability coverage also covers persons inspecting classic bikes for club rego.

Rod Broadhead is heavily involved with Bundanoon RSL. He states that we as a club need insurance coverage as does the RSL. 

A vote was put to the attending members for the below options:

Option 1: We accept the previous resolution that there is not a need for public liability insurance. Pros: No disruption of activities. Cons: The issue is not going away.

Option 2: We accept the treasurers (Richard Robertson) recommendation to get insurance through Motorcycling NSW as this is acknowledging we have a liability issue. All club activities are suspended until insurance coverage is in place.

Pros: Minimal down time. Cons: Expensive, $114 per organised ride. 

Option 3: The committee asks for more time to investigate, seek paid legal advice and see what options are out there for public liability insurance that suites our club that is affordable.

Pros: Legal advice tailored to suit our club needs. If we need insurance we can look for a suitable provider. Close out the issue of insurance once and for all.

Cons: All club activities to be suspended until issue is resolved. Will need to pay for a solicitor.

Vote:

Option 1: 5 hands

Option 2: 1 hand

Option 3: 33 hands

Outcome was option 3. All club activities suspended until further notice. Updates will be provided via club email when committee has news. 

Secretary’s report: Rob McKellar

Nothing to report this month. No correspondence in PO Box.

Treasurer’s Report: Richard Robertson

Last month a combination of members events and some minimal office supplies, we had $49 on income into the account though is shows $299. We spent $263.75 last month $31.23 on cards and markers for the poker run. $131.31 to Colin Sims to pay for food for the memorial ride & $93.88 for coffees at the Werai Farm Club before we set off on the Memorial ride. Also an Officeworks purchase of 55.75 which included a personal purchase of $49 which was reimbursed the same day, club portion was $6.75. Cash on hand $7266.40. At this stage we are $100.07 ahead of where we were last year. We made $4 interest this month on our money.

Old working account: $0.00

New working/ rescue account: $6888.21

Spending account: $378.19

Total cash on hand: $7266.40

Membership Secretary Report: Michael Callaghan for Rob Hannah (Absent) 

Membership stands at 154 paid up members. All members are all paid up.  3 new applications. 

New possible members: 

Brian De Ridder: Lives in Robertson. Owns a 1949 Waratah & R1200GS

Rob Milner: Lives in Paddy River. 

Richard Stanton: Lives in Moss Vale. Owns a BMW Bills Fork owned since he was 19 years old. 

Andy Riviere: Lives down the South Coast. Rides a BMW 750 GS and WR250. Well travelled rider. Sussing out our club as not happy with her present club in Kiama.

Webmaster report:  Richard Robertson

Nothing to report

Ride Reports:  

Mick Dubokovich made the run to Broken Hil. Did some rides with the local classic club. Mick is proud to inform his bike has now clocked up over 200000 kilometres. 

Upcoming Rides:

All organised rides cancelled until further notice 

New Bikes & Restorations: 

Joe Fishburn has decided to support the KTM world and purchased a new RC390 so he can have some fun on track days.

Bikes for sale: 

Nothing to report

Other events

Vintage Japanese Motorcycle club is holding a national rally happening end of February in the Snowys. Location at Jindabyne. Runs for 3 days. Accommodation is at the Station resort. 

John Diaz is planning to attend. See John if you want to join him. 

Meeting Closed.